Birmingham Tutors is committed to ensuring your personal information is protected.

Privacy Notice – Tutors

This privacy notice describes how Birmingham Tutors, the data controller, collects, uses and protects information relating to our tutors. Birmingham Tutors is a franchise of the Tutor Network group who also have access to the data and abide by the same data privacy terms.

 How we collect your information

The information we collect is from your application form, references from third parties, DBS checks, and information collected throughout your association with us.

 The type of information we hold

This information may include name, address, contact telephone number, email address, date of birth, National Insurance number, Unique Tax Reference Number, academic qualifications and experience, bank details and passport.

How we use your information

We process personal data of tutors for the lawful purpose of fulfilling the contract to allow payment for services.

In addition, we process information of our tutors for the following legitimate business interest:

Who we will share your information with

We are required, by law, to pass on some of this personal data to:

  • HMRC

Our IT support is provided by KDA Web Services and our tutor timesheets are provided by UFMedia who are data processors and covered by our contract for services with them.

Storing your information

Your personal information will be stored on systems owned by Birmingham Tutors or our contractors and will only be stored inside the European Economic Area (EEA), or a country approved by the EU.


We will retain your personal information in accordance with legal and regulatory requirements. We will only retain your information while we are actively engaged with you. Where we have had no interaction with you for a period of one year we will delete your personal information, although information required for HMRC will be kept for 7 years. If a DBS check was completed through Birmingham Tutors this information is permanently stored with CB Screening.

How you can access your information

You have the right to request access to the information we hold about you. To make a request for your personal information, please contact

Your Rights

You have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress;
  • have inaccurate personal data rectified;
  • request your information to be deleted or destroyed and if we can we will but sometimes we must maintain some records for legal reasons.