Birmingham Tutors is committed to ensuring your personal information is protected.

Privacy Notice – Tutors

This privacy notice describes how Birmingham Tutors, the data controller, collects, uses and protects your information.

 How we collect your information

We collect from your application form, references from third parties, DBS checks and from your association with us.

 The type of information we hold

Your name, address, contact telephone number, email address, date of birth, National Insurance number, academic qualifications and experience, bank details and passport may be held.

How we use your information

We process personal data of tutors for the lawful purpose of fulfilling the contract to allow payment for services and for the following legitimate business interest:

  • to manage and communicate with tutors
  • to support the work of Birmingham Tutors

Who we will share your information with

We are required, by law, to pass on some of this personal data to:

  • HMRC
  • Our IT support is provided by KDA Web Services and our tutor timesheets are provided by UFMedia who are data processors and covered by our contract for services with them.
  • Our accountants for the purpose of billing and bookkeeping services.
  • We will also share your email address with potential clients.

Storing your information

It will be stored on systems owned by Birmingham Tutors or our contractors and will only be stored inside the European Economic Area (EEA), or a country approved by the EU.


Ir will be retained in accordance with legal and regulatory requirements while we are actively engaged with you. Where we have had no interaction with you for a period of one year we will delete your personal information, although HMRC will keep them for 7 years. If a DBS check was completed through Birmingham Tutors this is permanently stored with CB Screening.

How you can access your information

You have the right to request access to the information we hold about you. To make a request, please contact

Your Rights

You have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress;
  • have inaccurate personal data rectified;
  • request such data to be deleted or destroyed and if we can we will but sometimes we must maintain some records for legal reasons.